Sample Appointment Letter

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Ref: PERS/XXXXXX/XXX                                                                                                                   Date: <DATE>

<NAME>,
<ADDRESS 1>,
<ADDRESS 2>,
<ADDRESS 3>

Dear <NAME>,

With reference to your application and subsequent interview, we are pleased to appoint you as “<DESIGNATION>” at “<COMPANY / ORGANISATION>” on following terms & conditions:

1.
Appointment
:
As <DESIGNATION>




2.
Salary
:
Rs. ****/- [Basic Rs. ****/- + D.A. Rs. ****/- + H.R.A             Rs. ****/- + Allow. Rs. ****/-.]




3.
Duties
:
As assigned by the authorities of the company from time to time.




4.
Probation
:
You will be on probation for one year, which may be extended for such period(s) as deemed fit in the interest of the company, if your work is not found to be satisfactory.




5.
Relinquishment of Post/Termination of service
:
In the event you intend leaving our employment, you will be required to give notice of one month. Similarly, if we desire to terminate your services for any reason, whatsoever, we will be free to do so after giving you one month notice in writing or salary in lieu of such notice.

6.
Transfer to Other Institute of Group
:
The company / organization has its right to transfer you to any other Institute/ office/ establishment/ branch of the Group situated anywhere in India or which may be set up in India at any future date, without any change in your salary and you will be bound by such orders.

7.
General Behavior &
Conduct
:
You shall devote your whole time to your duties and shall not carry on or be concerned in any other business or occupation or trade, whatsoever.
If any declaration or given information furnished by you is proved to be false, or if it is found that you have willfully suppressed any material information, you will be liable to be removed from services forthwith without any notice, whatsoever, and without assignment of any reason therefore, and to such other action as the institution may deem necessary.                                                                                                                             
                                                                                  Contd………2

 
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8.
Acceptance
:
In case the above terms and conditions are acceptable to you, you are requested to sign the copy of this letter for having received it as well as for having accepted the above terms & conditions of service.




9.
Joining Date
:
You are required to report for duties on or before <DOJ>.





You are requested to submit your latest photographs, photo copies of all original testimonials, professional qualifications & experience (if any), personal ID and proof of residence.

Yours Sincerely,

For <COMPANY / ORGANISATION>



<AUTHORISED SIGNATORY>

I have gone through the above terms & conditions of my service and accept them fully without any reservation. I also agree to abide by the Rules and Regulations of the company as amended from time to time.


Date...........................                                                                           Signature……………………….

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